The Paper Challenge

Organizations today are still dependent on the use of paper documents such as forms and invoices. Paper is a good control tool as you can stamp and sign on it and refer to it for physical evidence. However, it is difficult to move it around during processing, takes up costly storage space and is difficult to retrieve when required.


Data in physical documents are often manually captured into computer systems, which is tedious and time consuming, especially if large volumes of documents are involved. Even after manually capturing the data, a copy of the document concern cannot be reproduced from the computer system because only the data is captured, not an image of it.
The Solution

In order to improve operational efficiency, it is now possible to electronically extract the data from paper documents and at the same time, keep an image of the document in the computer system for reference and easy retrieval. An image of the document is generally sufficient for most business processes, and the physical document is retrieved only when it is absolutely necessary.

Petraware pTransformer automates the transformation of paper documents into digital formats and uses leading-edge capture technologies to recognize and extract business-critical information from scanned documents. It provides an efficient document capture process that would deliver both the scanned document images for storage into a Document Management System, as well as the data within the documents for transaction processing or storage into databases.

The system is designed to improve operational efficiency and provides the following benefits:

  1. Reduce manual input, which would reduce manpower requirements.
  2. Improve accuracy of data captured (fewer errors than manual input).
  3. Speed up data capture and operational processes (maybe from weeks to days)
  4. Facilitate document classification, indexing and storage into document management systems for fast and easy retrieval.
  5. Reduce operational costs.
  6. Facilitate implementation of electronic workflow systems.
  7. Provide integration to back-end systems.
Highly efficient business process management
pTransformer provides a batch capture platform to process thousands of documents per day and is designed to automate the capture process as much as possible. Developed on the leading Microsoft .NET platform, pTransformer employs plug-in technologies to make it highly customizable to support diverse end-user requirements. This includes support for complex data validation based on various business rules or against back-end business applications, to ensure completeness and accuracy of the data captured.
Take a leap forward with document automation

Everything runs faster in an electronic environment. However, paper documents cannot seem to go away completely. In order to achieve higher efficiency, there is a need to deal with paper more effectively. Truncating the use paper documents by converting them into digital images at the beginning would enable the rest of the processes to be carried out electronically. That's the way to move forward!
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